MysoreRavindra

Wednesday, October 25, 2006

Enterprise Resource Planning (ERP)

What is ERP ?

ERP is an acronym that stands for Enterprise Resource Planning. ERP is package software solution that addresses the enterprise needs of an organization by tightly integrating the various functions of an organization using a process view of the organization. It is a package software and not a custom made software for a specific firm. It understands the needs of any organization within a specific industry segment. Many of the processes implemented in an ERP software are core processes such as order processing, order fulfillment, shipping, invoicing, BOM processing, purchase order processing, preparation of Balance Sheet, Profit and Loss statement etc., that are common to all industry segments. That is the reason why the package software solution works so well. The firm specific needs are met through a process of customization. ERP addresses not merely the needs of a single function such as finance, marketing, production or HR. Rather it addresses the entire needs of an enterprise that cuts across these functions to meaningfully execute any of the core processes. ERP integrates the functional modules tightly. It is not merely the import and export of data across the functional modules. The integration ensures that the logic of a process that cuts across the function is captured genuinely. This in turn implies that data once entered in any of the functional modules (whichever of the module owns the data) is made available to every other module that needs this data. This leads to significant improvements by way of improved consistency and integrity of data. ERP users the process view of the organization in the place of function view which dominated the enterprise software before the advent of ERP. The process view provides a much better insight into the organizational systems and procedures and also breaks the "kingdoms" that work at cross-purposes in many organizations. To implement such a demanding software one needs high performance computing, high availability systems, large, high speed high availability on line storage and high speed, high reliable net works, all at affordable cost. Though many ERP software vendors have been around for more than two decades, ERP software started to make major inroads into the corporate world only in the last couple of years. Interestingly Indian corporate houses are taking the ERP route exceptionally fast, even by world standards in the past two years. The investments on a complete ERP implementation for a Rs. 100+ crore corporation would easily run into Rs 10+ crores. ERP is the only software whose deployment decisions are made in the corporate boardrooms and not by EDP / MIS departments. ERP software today represents possibly the single most expensive piece of general-purpose software.


Why ERP ?

Corporations go for ERP either to solve the existing problems or to explore new opportunities. I call these two approaches as negative & positive approach respectively. One aspect of the negative approach forces some corporations to go for ERP to solve their Y2K problem. This is particularly true of those corporations that are heavily dependent on legacy systems running on old main frames. The second aspect of the negative approach is to get over the problems of islands of heterogeneous and incompatible information systems that were developed over the past several years in many organizations. Functional IS modules representing areas such as Finance, Marketing, HR, and Production in these organizations would be running on diverse hardware and software platforms leading to nearly insurmountable problems of reconciling data locked up among the diverse systems. From a positive perspective many organization look at the great opportunity provided by ERP software that lead to almost instant access of transactional information across the corporation. Such an information rich scenario permits organization to reduce inventory across multiple units/ departments/ plants; reduce cycle times from weeks to hours; and improve customer satisfaction by orders of magnitude. All these translate to increased profitability or increase in market share and in turn much larger market capitalization. However ERP is only means and not an end by itself. ERP provides an opportunity for a corporation to operate as an agile entity to improve production / operation, customer service and customer satisfaction. The creative ingenuity of an organization to drive towards these corporate goals determines the extent of success an ERP implementation can deliver.

Is ERP too expensive for Indian Companies ?
It is a loaded question. The cost of ERP software should not be viewed as an expense. It is an investment towards an ability that provides better profitability, market share or customer service. Of course, the up-front cost of ERP software is very high. Most software pieces used by the corporations for commercial applications never had price tags of crores of rupees which ERP software carry. ERP decisions are a "high-risk high reward" decision. The view that ERP is expensive only looks at the risk but not the rewards.

What are the special challenges of ERP introduction in INDIA ?
The challenges of introduction of ERP in India are in general the same as in other countries. This includes change management, organizational intervention, shifting from function view to process view and faith in package software in the place of custom-built software. The special challenges in India arise from the existence of large IS shops inside many Indian corporations who may view ERP as a threat to their very existence. The Indian software companies also see a threat to their project-based software business in ERP. Traditionally organizations in India depended more on IS professionals rather than business professionals for commercial software developments. ERP places more value on domain knowledge of the functions rather than IT skills. This calls for a mind-set change, which is a challenge. Last, but not the least, is the lack of communication infrastructure, which is often necessary to implement ERP. The IT infrastructure needed for ERP implementation is orders of magnitude more than the infrastructure needed for the legacy application. This again calls for a mindset change.

Why is Top Management Commitment necessary for the success of ERP ?
ERP will ultimately affect everyone in the organization. An ERP implementation represents a major organizational intervention. The process view of ERP would remove many of the "kingdoms" in the organization. This would lead to a shift in power centers; naturally ERP represents a major change. Managing change of such high order cannot be done without top management commitment. ERP exercise is also a major exercise and can cost anyway from several lakhs to several crores of rupees. Such large resource requirements also necessitate commitment from top management. Last, but not the least, ERP implementation is a long process, generally running into several months. Keeping an activity alive for such long duration would be nearly impossible without top management commitment.




Wednesday, July 12, 2006

The Essence of Leadership - by Mr. Narayan Murthy, Sorce: SmartManager

A leader is an agent of change, and progress is about change. In the words of Robert F Kennedy, 'Progress is a nice word; but change is its motivator.'

Leadership is about raising the aspirations of followers and enthusing people with a desire to reach for the stars. For instance, Mahatma Gandhi created a vision for independence in India and raised the aspirations of our people.

Leadership is about making people say, 'I will walk on water for you.' It is about creating a worthy dream and helping people achieve it.

Robert Kennedy, summed up leadership best when he said, 'Others see things as they are and wonder why; I see them as they are not and say why not?'

Adversity

A leader has to raise the confidence of followers. He should make them understand that tough times are part of life and that they will come out better at the end of it. He has to sustain their hope, and their energy levels to handle the difficult days.

There is no better example of this than Winston Churchill. His courageous leadership as prime minister for Great Britain successfully led the British people from the brink of defeat during World War II. He raised his people's hopes with the words, 'These are not dark days; these are great days -- the greatest days our country has ever lived.'

Never is strong leadership more needed than in a crisis. In the words of Seneca, the Greek philosopher, 'Fire is the test of gold; adversity, of strong men.'

Values

The leader has to create hope. He has to create a plausible story about a better future for the organisation: everyone should be able to see the rainbow and catch a part of it.

This requires creating trust in people. And to create trust, the leader has to subscribe to a value system: a protocol for behavior that enhances the confidence, commitment and enthusiasm of the people.

Compliance to a value system creates the environment for people to have high aspirations, self esteem, belief in fundamental values, confidence in the future and the enthusiasm necessary to take up apparently difficult tasks. Leaders have to walk the talk and demonstrate their commitment to a value system.

As Mahatma Gandhi said, 'We must become the change we want to see in the world.' Leaders have to prove their belief in sacrifice and hard work. Such behavior will enthuse the employees to make bigger sacrifices. It will help win the team's confidence, help leaders become credible, and help create trust in their ideas.

Enhancing trust

Trust and confidence can only exist where there is a premium on transparency. The leader has to create an environment where each person feels secure enough to be able to disclose his or her mistakes, and resolves to improve.

Investors respect such organisations. Investors understand that the business will have good times and bad times. What they want you to do is to level with them at all times. They want you to disclose bad news on a proactive basis. At Infosys, our philosophy has always been, 'When in doubt, disclose.'

Governance

Good corporate governance is about maximising shareholder value on a sustainable basis while ensuring fairness to all stakeholders: customers, vendor-partners, investors, employees, government and society.

A successful organisation tides over many downturns. The best index of success is its longevity. This is predicated on adhering to the finest levels of corporate governance.

At Infosys, we have consistently adopted transparency and disclosure standards even before law mandated it. In 1995, Infosys suffered losses in the secondary market. Under Indian GAAP (generally accepted accounting principles), we were not required to make this information public. Nevertheless, we published this information in our annual report.

Fearless environment

Transparency about the organisation's operations should be accompanied by an open environment inside the organisation. You have to create an environment where any employee can disagree with you without fear of reprisal.

In such a case, everyone makes suggestions for the common good. In the end everyone will be better off.

On the other hand, at Enron, the CFO was running an empire where people were afraid to speak. In some other cases, the whistle blowers have been harassed and thrown out of the company.

Managerial remuneration

We have gone towards excessive salaries and options for senior management staff. At one company, the CEO's employment contract not only set out the model of the Mercedes the company would buy him, but also promised a monthly first-class air ticket for his mother, along with a cash bonus of $10 million and other benefits.

Not surprisingly, this company has already filed for bankruptcy.

Managerial remuneration should be based on three principles:

  • Fairness with respect to the compensation of other employees;
  • Transparency with respect to shareholders and employees;
  • Accountability with respect to linking compensation with corporate performance.

Thus, the compensation should have a fixed component and a variable component. The variable component should be linked to achieving long-term objectives of the firm. Senior management should swim or sink with the fortunes of the company.

Senior management compensation should be reviewed by the compensation committee of the board, which should consist only of independent directors. Further, this should be approved by the shareholders.

I've been asked, 'How can I ask for limits on senior management compensation when I have made millions myself?' A fair question with a straightforward answer: two systems are at play here. One is that of the promoter, the risk taker and the capital markets; and the other is that of professional management and compensation structures.

One cannot mix these two distinct systems, otherwise entrepreneurship will be stifled, and no new companies will come up, no progress can take place. At the same time, there has to be fairness in compensation: there cannot be huge differences between the top most and the bottom rung of the ladder within an organisation.

PSPD model

A well run organisation embraces and practices a sound Predictability-Sustainability-Profitability-Derisking (we call this the PSPD model at Infosys) model. Indeed, the long-term success of an organisation depends on having a model that scales up profitably.

Further, every organisation must have a good derisking approach that recognises, measures and mitigates risk along every dimension.

Integrity

Strong leadership in adverse times helps win the trust of the stakeholders, making it more likely that they will stand by you in your hour of need. As leaders who dream of growth and progress, integrity is your most wanted attribute.

Lead your teams to fight for the truth and never compromise on your values. I am confident that our corporate leaders, through honest and desirable behaviour, will reap long-term benefits for their stakeholders.

Two mottos

In conclusion, keep in mind two Sanskrit sentences: Sathyannasti Paro Dharma (there is no dharma greater than adherence to truth); and Satyameva jayate (truth alone triumphs). Let these be your motto for good corporate leadership.

Monday, July 03, 2006

Narayana Murthy's 5 tips for success

The five elements of success as said by Narayan Murthy are:

# Openness to learn: Openness to subordinate your ego to take ideas from others.
# Second, meritocracy: The best ideas are adopted and implemented using data to arrive at the best decision.
# Third, speed: Assuring you do things faster compared to yesterday and last quarter.
# Fourth, imagination: You continually bring better ideas and better innovation to the table.
# And finally, excellence in execution: That is implementation of these great ideas with a higher level of excellence today than yesterday.

4 investing mantras

1. Do not invest in lump-sums

If you have Rs 1 lakh to invest, invest Rs 10,000 every month. Inculcate the discipline of investing regularly. Do not try to time the market.

2. Ignore market corrections

You can be immune to market corrections if you are looking at a 5-15 year horizon. The secular trend of equity markets is always northward.

3. Mutual fund returns are attractive

If you had invested Rs 10,000 every month for the last 10 years (Rs 12 lakh) in any of the 27 equity funds in existence, it would be worth anywhere from Rs 24 lakh (LIC equity fund) to Rs 1.1 crore (Reliance Growth fund) today. That means an impressive return of 70-100 per cent.

4. Real estate funds will take time to take-off

The real estate market is illiquid, rigged and totally non-transparent. There will be complexities in working out daily valuations. I think these funds are being launched a decade too soon (the Securities and Exchange Board of India has given the go-ahead earlier this week).

Sunday, July 02, 2006

Some Good Books To Start With

These are a few of my own favorite business - life related books!

7 Habits of Highly Effective People by Stephen R. Covey - this is an extremely useful book on habits anyone can adopt in any field and in doing so, be able to boost both their productivity and just as importantly their enjoyment of life.

The Essential Drucker: The Best of Sixty Years of Peter Drucker's Essential Writings On Management - Pete Drucker has long been considered the guru of business and this book is a fantastic compilation of all his amazing insight into the world of business.

Think and Grow Rich by Napoleon Hill - this book has been highly touted and read for years by folks in the business industry as well as the general populus. The concepts in the book cover the power of having a positive mental outlook, utilizing the power of your intuition and imagination and bringing forth all your resources to living a good life.

The World is Flat by Thomas Friedman - This book is a Must Read for anyone who wants to understand globalization and its history. The focus is on how best to adapt to the "flattening" world and how to be proactive in your response to the challenges of globalization and the new economic market.

Built to Last : Successful Habits of Visionary Companies by Jim Collins, Jerry I. Porras - This book identifies 18 visionary companies and definitively outlines both the diversity and the commonality of the companies on their route to success. You'll recognize all the companies in the book, but what it interesting is to see how they each made their way to stellar company amongst a field of competitors. The book serves up remarkable comparisons of the path to long-term success and serves as a great highlight for how companies can succeed.

Sunday, June 04, 2006

5 tips for safe investment in Mutual Funds

The market is a roller coaster and let no one tell you otherwise. In the short term the market outlook may seem uncertain due to concerns on oil prices and slowdown on foreign institutional investor inflows.
But on the longer horizon Indian markets look very good. The government has been making conscious business friendly policies; the fiscal deficit too is getting under control. India continues to be one of the fastest growing economies in the world. These factors coupled with many others are ensuring India's position as a global investment destination.
Choosing between the plentiful available mutual funds and schemes is not easy. A well thought out and well-planned decision is one that will bear fruits in the long run. Thus a structured approach to fund selection with a systematic checklist to achieve it is of utmost importance.
Even though there are many available methods of product comparisons, one doesn't want to be weighed down by all of them. Dwelling into too many numbers, will only lead to further confusion. Therefore only a few areas of comparison are of true importance and will be comprehensive enough to produce a thorough comparison.

1. Portfolio

Portfolio is very important while comparing schemes. Even though some of the underlying stocks in portfolios could be similar, most portfolios have differing mandates and investment philosophies. As a result it is rather important to understand the stance the manager has taken while building his scheme portfolio.
The portfolio will not only determine the future outcome of your investment but will also tell you how risky the product is and hence if it is appropriate for your appetite. For example, an equity scheme, which invests in large cap companies, could be safer than one that invests in mid or small cap companies.
The portfolio for debt instruments is determined on duration of securities. A high duration, high return investment is potentially volatile and risky; while a short duration investment Portfolio is less risky. This is where we come to the next parameter of comparison - Risk.

2. Risk

In today's scenario, investments that generate meaningful post tax; post inflation returns have risks attached to them. These are market risk, credit risk, government policy risk etc. At this point one has to understand how much risk he is willing to take in order to generate higher return. The rule of thumb is that the more risk one is willing to take the better the returns potential.
The measurement for risk to return is known as Sharpe Ratio. The higher the value, the better the risk attached to the scheme is managed. A volatile investment can also be very risky. Thus this aspect must also be quantified. Standard deviation will help us understand the volatility of a scheme vis-à-vis its benchmark. Be aware a riskier investment is not always better and a sure fire way to generate superior returns.

3. Performance comparisons

These are the most favored methods of investors and amongst the easiest. Performance numbers are available in plentiful. But performance is only measured in hindsight, and can never be guaranteed in the future. Also performance can only be compared across similar categories of funds.
For example, performance or return comparison between an equity scheme and a debt scheme should never be done. It must be kept in mind that comparison happens only between similar funds. A large cap fund should be compared with another large cap fund and not a mid cap fund. Thus compare apples to apples only.
Performance and return comparison should be conducted usually when one has decided on the above-mentioned factors like risk and product category.

4. Fund management and institutional backing

Since trusting your hard earned savings to some one can never be easy, it is important to evaluate their money managing capabilities. The markets are a game of understanding numbers and involve immense skill to generate growth from these numbers.
Only a very capable person with a lot of experience can generate capital appreciation in today's confusing market swings while managing risk.

5. Investment horizon

It is very important to determine investments based on one's time horizon viz equity typically being volatile should be considered for investment horizon of 1 to 3 years. While the short term debt schemes should be considered for investment horizons of up to 1 year.

It is therefore important to invest with a fund house with a good track record. It is also important to give due weightage to the quality and track record of the spouses of the fund. After evaluating these parameters and choosing a scheme one can be reasonable sure that the investment they are going into is the right one.
Any of these parameters could only be a guiding star and not a guarantee for the future.

Happy Investing!

Thursday, February 16, 2006

Answers given by IAS officers in their Interviews

Real life IAS i.e. UPSC Exam 1998 Interview

Question and the Answer given by Candidates oh sorry IAS Officer now


Q.How can you drop a raw egg onto a concrete floor without cracking it?

A. Concrete floors are very hard to crack! (UPSC Topper)

Q.If it took eight men ten hours to build a wall, how long would it take four men to build it?

A. No time at all it is already built. (UPSC 23 Rank Opted for IFS)

Q.If you had three apples and four oranges in one hand and four apples and three oranges in the other hand, what would you have?

A. Very large hands.(Good one) (UPSC 11 Rank Opted for IPS)

Q. How can you lift an elephant with one hand?

A. It is not a problem, since you will never find an elephant with one hand. (UPSC Rank 14 Opted for IES)

Q. How can a man go eight days without sleep?

A. No Probs , He sleeps at night. (UPSC IAS Rank 98)

Q. If you throw a red stone into the blue sea what it will become?

A. It will Wet or Sink as simple as that. (UPSC IAS Rank 2)

Q. What looks like half apple ?

A : The other half. (UPSC - IAS Topper )

Q. What can you never eat for breakfast ?

A : Dinner.

Q. What happened when wheel was invented ?

A : It caused a revolution.

Q. Bay of Bengal is in which state?

A : Liquid (UPSC 33Rank )

Q: what is the opposite of Nagpanchmi?

A: Nag did not punch me (Harsha. Shanbhag 1st Rank)

Saturday, February 11, 2006

Jack Welch Quotes

An organization's ability to learn, and translate that learning into action rapidly, is the ultimate competitive advantage.

An overburdened, overstretched executive is the best executive, because he or she doesn't have the time to meddle, to deal in trivia, to bother people.

Change before you have to.

Giving people self-confidence is by far the most important thing that I can do. Because then they will act.

Globalization has changed us into a company that searches the world, not just to sell or to source, but to find intellectual capital - the world's best talents and greatest ideas.

I was afraid of the internet... because I couldn't type.

I've learned that mistakes can often be as good a teacher as success.

If GE's strategy of investment in China is wrong, it represents a loss of a billion dollars, perhaps a couple of billion dollars. If it is right, it is the future of this company for the next century.

If you pick the right people and give them the opportunity to spread their wings and put compensation as a carrier behind it you almost don't have to manage them.

It's [the internet] like the flu - it just spreads like crazy.

My main job was developing talent. I was a gardener providing water and other nourishment to our top 750 people. Of course, I had to pull out some weeds, too.

Strong managers who make tough decisions to cut jobs provide the only true job security in today's world. Weak managers are the problem. Weak managers destroy jobs.

The 1980s will seem like a walk in the park when compared to new global challenges, where annual productivity increases of 6% may not be enough. A combination of software, brains, and running harder will be needed to bring that percentage up to 8% or 9%.

The essence of competitiveness is liberated when we make people believe that what they think and do is important - and then get out of their way while they do it.

The Internet is the Viagra of big business.

Willingness to change is a strength, even if it means plunging part of the company into total confusion for a while.
My main job was developing talent. I was a gardener providing water and other nourishment to our top 750 people. Of course, I had to pull out some weeds, too.

An organization's ability to learn, and translate that learning into action rapidly, is the ultimate competitive advantage.

Jack Welch - Biography

Jack Welch grew to fame in the business world through his management success and skills during his many years at General Electric. Welch turned the struggling slow moving giant of a company into a dynamic growth company revered by many. During his 20 years of leadership at General Electric (GE) Welch increased the value of the company from $13 billion to several hundred billion.

Born John Frances Welch Jr. in Salem Massachusetts USA in 1935. Welch received his B.S. degree at the University of Massachusetts in Chemical Engineering and then went on to receive his M.S. and Ph.D degrees (as a Chemical Engineer) at the University of Illinois.

After graduating in 1960 Welch joined General Electric as a Chemical engineer and worked his way through the ranks to become the Chairman and CEO of GE, making him the eighth and youngest leader.

During his 20 year reign of General Electric, one of Americas largest and most well known companies Jack Welch's management skills became almost legendary. His no nonsense leadership style gave him a reputation of being hard, even ruthless, but also fair when making business decisions.

Welch had little time for bureaucracy and archaic business ways. If managers didn't change they were replaced with someone that could change. Managers were given free reign as long as they followed the GE ethic of constant change and striving to do better. He ran GE like a small dynamic business able to change as opportunities arose or when a business become unprofitable.

In his pursuit to change and streamline the General Electric giant Welch once earned the nickname of Neutron Jack. More than 100,000 GE employees had their jobs taken from them during his reign. GE businesses had to be the best performing business in their field or they were sold.

General Electric saw great growth and expansion under Jack Welch's leadership. Through streamlining operations, acquiring new businesses, and ensuring that each business under the GE umbrella was one of the best in its field the company was able expand dramatically from 1981 to 2001.

Love him or hate him, there is no denying that Jack Welch is an exceptional manager and improved the General Electric company dramatically. His management ideas and leadership skills are both admired by business commentators and imitated by business leaders worldwide.

Since retiring from his role as GE Chairman in 2001 Welch has written a best selling memoir "Jack, Straight from the Gut" and consults with several Fortune 500 businesses.